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Procurement · Construction

General Contractor Tendering

Runs a general contracting tender through 13 fixed stages, from the contractor shortlist to the final choice. Questions, offers and negotiation rounds are all recorded, and every finished tender adds to a database of prices and contractor behaviour.

Open live demo

Interface in Lithuanian · Fictional data

Final evaluation on six weighted criteria, with an overall score for each contractor.
  • 13stages in every tender, each with its own completion rules
  • 6weighted criteria in the final evaluation
  • 12data points kept from every finished tender

The problem

Tenders for a general contractor are often run over email and spreadsheets. Each project manager runs them a little differently, answers to contractor questions get scattered, offers are hard to compare like for like, and little is kept for the next tender.

What the demo does

  • Thirteen stages, in order. Every tender goes through the same steps: shortlist, document package, invitation, questions and answers, initial offers, analysis, negotiations, normalisation, revised terms, final offers, evaluation, selection and historical data. A stage can only be closed once its conditions are met.
  • A shortlist from the contractor base. Contractors are chosen by specialisation, qualification, reliability and past win rate. Contractors without the required qualification can’t be invited.
  • One record of questions and answers. Each question is logged as technical, commercial or legal, and every answer goes to all participants.
  • Offers compared like for like. Initial offers are checked against the budget and seven completeness checks, negotiated in commercial and legal rounds, then normalised so every contractor prices the same scope.
  • A scored, justified choice. Final offers are scored on six weighted criteria, and the system can suggest scores from the data. If the chosen contractor isn’t the cheapest, the decision has to be justified.
  • Data from every tender. Each finished tender keeps who took part and who declined, initial and final prices, negotiation rounds, response times and the reasons for the choice. That data feeds the next shortlist and price comparison.

How the evaluation works

Each contractor is scored 0–10 on price (35%), cost of time and schedule impact (15%), deadlines (15%), comments on the draft contract (15%), qualification (10%) and reliability (10%). The overall score is the weighted average. The criteria and weights can follow your own procurement rules.

Try it

The demo is fully interactive: answer contractor questions, register offers, enter scores or close a stage. The Atstatyti demo (Reset demo) button in the top bar restores the starting data.

Where it fits

The demo is set up for a property developer choosing general contractors, including design-and-build tenders. The same process suits any large purchase run as a competitive tender, such as building services, fit-out or equipment.

Inside the demo

A closer look

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